Privacy Policy – SMEunited Vision 2040 Event
- Introduction
- Data Controller
- Data Collection
- Purposes of Processing
- Legal Basis
- Consent Statements
- Data Retention
- Data Sharing
- Your Rights
- Contact & Complaints
This Privacy Policy explains how SMEunited, as organiser of the Vision 2040 Conference, collects and processes your personal data when you visit the event website smevision2040.eu, register for the event, or sign the Vision 2040 Charter. The processing of your personal data complies with the General Data Protection Regulation (GDPR).
The data controller responsible for processing your personal data is: SMEunited Rue Jacques de Lalaingstraat 4 1040 Brussels, Belgium Email: info@smeunited.eu
We may collect the following categories of personal data:
When visiting the event website: technical data such as IP address, browser type, and browsing activity.
When registering for the event: identification and contact details (name, surname, email address, organisation, function, dietary requirements).
When signing the Charter: name, organisation, function, and email address.
Your data may be used for the following purposes:
Event Registration – to manage your participation, prepare name badges, and communicate practical information.
Event Communications – to send updates and follow-up mailings related to the Vision 2040 Conference.
Charter Signatories – to include your details in the list of signatories, and to inform you about follow-up initiatives linked to the Charter.
Website Functionality – to ensure proper functioning and security of the event website.
The legal bases for processing are:
Consent – explicitly given when registering for the event and/or signing the Charter.
Contractual necessity – where data is required for participation in the event.
Legitimate interest – to ensure the proper organisation and follow-up of the conference.
When using the registration or charter forms on the event website, you will be asked to give explicit consent for the following:
Event Registration: “I consent to the use of my personal data for the purpose of managing my participation in the Vision 2040 Conference, including receiving updates and printing my badge.”
Charter Signature: “I consent to the use of my personal data for the purpose of being listed as a signatory of the Vision 2040 Charter and to receive follow-up communications related to this initiative.”
Event registration data will be kept for up to 6 months after the conference.
Charter signatory data may be retained longer, as part of SMEunited’s Vision 2040 follow-up initiatives.
Your personal data will not be sold or shared with third parties, except where required for the organisation of the event (e.g., printing badges, catering for dietary requirements).
You have the right to access, rectify, erase, or restrict the processing of your data, as well as the right to withdraw your consent at any time. Requests may be sent to info@smeunited.eu.
If you have any questions about the processing of your data, please contact us at info@smeunited.eu. You also have the right to lodge a complaint with the Belgian Data Protection Authority.